Use Case: Office 365 as SMTP server in XpoLog

Owned by Omry Koschitzky
Last updated: Mar 10, 2021
2 min read

In order to use your Office 365 as the mail server that XpoLog uses to send emails, there are 2 options:

 

     Option 1 (recommended): Authenticate your device or application directly with a Microsoft 365 or Office 365 mailbox, and send mail using SMTP AUTH client submission

  1. In the General Settings console, open the Mail tab

  2. In SMTP Host, enter smtp.office365.com

  3. In SMTP Port, enter 587 (recommended) or 25

  4. System Email Address - typically this is the default/system ‘From’ email address that is to be used when sending emails from XpoLog. The email address must be identical to the email address used for authentication.

  5. In Administrator Email Address, type the email address of XpoLog’s administrator, where system notifications such as disk space, violation messages, and more, are to be sent.

  6. Check the Use SMTP Authentication check-box.

  7. Provide SMTP Username and SMTP Password (your Office 365 full user (email address) and password - must be the same email address as the System Email Address - in clause #4).

  8. Check the Use TLS/SSL check-box.

  9. Enter a valid email address that you have access to it's mailbox in the VERIFY MAIL SETTINGS section, and click the verify button to validate the settings - if a mail is successfully received then you're all set.

  10. Click the Save button.

The Office 365 SMTP settings are saved. 

 

     Option 2: Send mail directly from your printer or application to Microsoft 365 or Office 365 (direct send)

  1. In the General Settings console, open the Mail tab

  2. In SMTP Host, type your Office 365 mail exchanger (MX) record.
    A mail exchanger record (MX record) specifies the mail server responsible for accepting email messages on behalf of a domain name. It is a resource record in the Domain Name System (DNS). 
    The MX can usually be found in the Domains area of your office 365 portal. It is usually in the form of: ORG_NAME-com.mail.protection.outlook.com (under Office 365 Admin Center, Domains section. Click the domain you wish to use and the MX should be there).

  3. In SMTP Port, type 25

  4. System Email Address - typically this is the default/system ‘From’ email address that is to be used when sending emails from XpoLog. Enter an email address from this domain as the sender.

  5. In Administrator Email Address, type the email address of XpoLog’s administrator, where system notifications such as disk space, violation messages, and more, are to be sent.

  6. Check the Use SMTP Authentication check-box.

  7. Provide SMTP Username and SMTP Password (your Office 365 full user (email address) and password).

  8. Make sure the Use TLS/SSL check-box in unchecked.

  9. Enter a valid email address that you have access to it's mailbox in the VERIFY MAIL SETTINGS section, and click the verify button to validate the settings - if a mail is successfully received then you're all set.

  10. Click the Save button.


The Office 365 SMTP settings are saved.