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In order to use your Office 365 as the mail server that XpoLog uses to send emails, there are 2 options:
Option 1 (recommended): Authenticate your device or application directly with a Microsoft 365 or Office 365 mailbox, and send mail using SMTP AUTH client submission
- In the General Settings console, open the Mail tab
- In SMTP Host, enter smtp.office365.com
- In SMTP Port, enter 587 (recommended) or 25
- System Email Address - typically this is the default/system ‘From’ email address that is to be used when sending emails
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- from XpoLog. The email address must be identical to the email address used for authentication.
- In Administrator Email Address, type the email address of XpoLog’s administrator, where system notifications such as disk space, violation messages, and more, are to be sent.
- Check the Use SMTP Authentication check-box.
- Provide SMTP Username and SMTP Password (your Office 365 full user (email address) and password - must be the same email address as the System Email Address - in clause #4).
- Check the Use TLS/SSL check-box.
- Enter a valid email address that you have access to it's mailbox in the VERIFY MAIL SETTINGS section, and click the verify button to validate the settings - if a mail is successfully received then you're all set.
- Click the Save button.
The Office 365 SMTP settings are saved.
Option 2: Send mail directly from your printer or application to Microsoft 365 or Office 365 (direct send)
- In the General Settings console, open the Mail tab
- In SMTP Host, type your Office 365 mail exchanger (MX) record.
A mail exchanger record (MX record) specifies the mail server responsible for accepting email messages on behalf of a domain name. It is a resource record in the Domain Name System (DNS).
The MX can usually be found in the Domains area of your office 365 portal. It is usually in the form of: ORG_NAME-com.mail.protection.outlook.com (under Office 365 Admin Center, Domains section. Click the domain you wish to use and the MX should be there). - In SMTP Port, type 25
- System Email Address - typically this is the default/system ‘From’ email address that is to be used when sending emails from XpoLog. Enter an email address from this domain as the sender.
- In Administrator Email Address, type the email address of XpoLog’s administrator, where system notifications such as disk space, violation messages, and more, are to be sent.
- Check the Use SMTP Authentication check-box.
- Provide SMTP Username and SMTP Password (your Office 365 full user (email address) and password).
- Make sure the Use TLS/SSL check-box in unchecked.
- Enter a valid email address that you have access to it's mailbox in the VERIFY MAIL SETTINGS section, and click the verify button to validate the settings - if a mail is successfully received then you're all set.
- Click the Save button.
The Office 365 SMTP settings are saved.